In the Project section of the ribbon, users can access and manage projects
Open existing projects
By clicking the dialog "Open" in the project menu, every user can see the projects for which the that user has the permission. The rest of the projects are not shown.
To open a project, the project in the list must be selected and then loaded by clicking the "Open" button.
Create new projects
Users who have permission to create new projects, can use the "New" entry in the Project menu to create new projects. When creating a project some preparation must be made in the configuration of the project. Therefore, please read the next section to learn about more about the project configuration.
Project configuration
The settings of the project configuration are made in several riders (or tabs) in the project configuration dialog.
By pressing the "Save" button, the settings of all tabs are secured. When "Cancel" any changes to the settings are rejected.
General
In the tab "General" general information has to be filled out. The fields with bold type are mandatory – in conclusion all the fields (exception “description”) must be filled out.
Name: Name of the project (will be displayed in the “Open” dialog and in an open project in the title bar of your browser)
- Description: Description of the content of the report project
- Company: indication of the reporting entity.From the statement of the reporting entity values are proposed for the following two fields.
- Scheme URI: specifying an internet address for the company. If the company does not have a web address, the proposed value can be accepted. Recommendation: Just accept the default value.
- Entity Identifier: Company ID. Technical specification for the production of XBRL filings, which is ignored by most data recipients. Recommendation: Just accept the suggested value.
- Default currency: default currency for monetary position values in the project
Taxonomies
In the tab “Taxonomies”, one or more XBRL taxonomies (classification scheme) can be selected , to which positions shall be generated in the project.
Normally in a report project one taxonomy is used, when the project is created for the purpose of creating an XBRL filing for a particular data receiver.
Through the buttons "Add" and "Remove" , available taxonomies can be added for use or selected taxonomies can be removed.
To save a project, at least one fact collection must be created.
Fact collections
In the tab fact collections data is summarized. The organization of the fact collection is hierarchical, similar to a directory structure in a file system.
The values of the positions of a XBRL taxonomy are called facts. The term “fact” is used in different reporting tools in the ReportFactory when it comes to the generation of position values. A collection of facts is used for a user-defined subdivision of the generated project facts to the positions of a XBRL taxonomy.
The subdivision of facts can be useful to display only a certain part of the facts in the reports.
To create a collection of facts, the buttons "Add Top-Level" and “Add Child" can be used. "Add Top-Level" creates a new collection of facts, which is not a subdivision of an existing collection of facts. "Add Child" creates a collection of facts under the currently selected collection of facts. By clicking "Remove" an existing collection of facts can be removed
Please check before removing a collection of facts, whether account balances or forms were created for this fact collection! If they exist, they must be deleted first, after that the collection of facts can be removed.
The subdivision of the facts in several collections of facts has no predetermined meaning. It is not a prerequisite for creating a XBRL filing. As a result all the facts can be created in a single collection of facts (without subdivision).
To save a project, at least one fact collection must be created.
Clients
In a report project company reports for multiple clients can be created. A XBRL filing is created for each client. Thus, from the perspective of reporting, the term “client” is an essential criterion for the selection of facts to create a XBRL filing.
The clients can be sorted hierarchically by pressing “add top-level” or “add child”.
If a client is created under a parent client, then the parent client can be choosen in the project configuration in tab “ledgers” or “forms” to create a balance list or a form exactly for this client and all clients below.
The structuring of clients may for example be used to define a subset of clients in the project account assignments for a standard chart of accounts and to create different mappings for other clients.
At least one client must be created, in order to save a project
Periods
Within a project, facts for all report-periods can be defined. In every project exactly one period is leading. This is the current reporting period. When creating periods it is necessary to ensure that the current period is marked as "main" - provided with a hook in the control box.
For a period, the following information can be edit:
Name: The name of a period is used in the column headings of reports and reporting tools. When determining a name it should be ensured that the name is formulated neutrally, if the project settings shall be used in the next reporting periods for derived projects.
Description: Free text description of a reporting period
Duration: Possible values: annual, biennial, quarterly or user-defined. By chossing user-defined the beginning and end of the period can be set freely. Otherwise, the start date and the end date is always adjusted when changing the end date or start date.
Beginning of the period: beginning of the reporting period
End of the period: the end of the reporting period
Main: Defining the leading period. This selection is only possible for a period in the project.
If the recipient of an XBRL filing allows only facts for certain periods, the available project periods should be configured restricted. If inadmissible periods are available for the submission, for creating a XBRL filing a filter must be set, which filters only the allowed period values (Example: For an e-balance submission only the transmission of the current marketing year and the previous year is allowed). If facts for more prior periods or year periods are avaialbe, they must be removed by a filter in the submission.
In order to save a project, at least one leading period must be configured in the project
Permissions
The access rights within a project report are managed relating to specific reporting functions:
- Admin: The user has permissions to all functions in a project
- Send data: running the function in the menu "Project" - "Send data"->
To give a user access rights, a project administrator has to add the user to the configuration list from left to right (by clicking “add”).
Subsequently, the project administrator can assign users individual permissions when the respective control boxes are activated.
The creator of a project is always automatically Project Administrator. The creator may establish other project administrators, if the control box "Admin" is activated for these users.
A project administrator can’t evade any rights within a project.
To revoke a project administrator rights, another project administrator of this project must remove the hook “admin”, and then save the project configuration.
Delete a Project
To delete a project it must be opened.
Project à Delete. By choosing this entry, the project will be deleted.
Changing the project configuration
To subsequently change a project configuration, the dialog for the project configuration in the "Project" menu can be set with the entry "Configure".