- Filing options
- Hints for executing the plausibility rules of the Bundesanzeiger
- Preview and check of submission
- Creation of the submission data
- How to submit on Bundesanzeigerportal
- Archiving of submission
From the data collected in the project reports can be created and downloaded for a filing. This functionality can be accessed in the project menu “Send data – Bundesanzeiger”.
The tool to create electronic reports in XBRL format includes a toolbar, here the method of transmission, filters for selecting the data and the client can be selected
Filing options
By pressing the "Test" button, a filing record is generated. Bevor creating the filing record, the submission options must be configured in the submission configuration window, because those settings can have an effect on the transmission.
For a Bundesanzeiger filing the following filing options exist:
- Filing Period: The period leading the project. This can not be changed.
- Previous period: If a previous period should be included in the transmission, a period that has been configured in the project, can be selected from the list as the previous period. In a disclosure the transmission of the previous period is always required (this is not required for an opening balance sheet).
Hints for executing the plausibility rules of the Bundesanzeiger
To file and transmit a Bundesanzeiger filing, the filing record has not to match the plausibility rules.
Merely there have been integrated plausbilites in the ReportFactory, which should prevent a substantive incorrect filing.
Preview and check of submission
When creating the XBRL data for submitting, the validity of the data is checked. The test results are displayed in list form in the middle window “Prüfung der Einreichung”.
If a check rule generates a test result, this result is displayed in the list of audit reports. A test message contains the following information:
Examination step: Identification of the examination step in which the error occurred. Examination steps summarize a lot of tests, to group the test results sensefully.
Error type: Type of test message, for example, Warning or error
Test Message: Description of the test results, for example with a description to remove errors.
If a record was created, all the data submission in the preview window is shown below. This gives the transmitter the opportunity, finally to check the complete record to be filed.
Creation of the submission data
If a submission record was generated also the "Einreichungspaket herunterladen" button is active in the tool bar. Pressing this button, the full set of data, which is ready for submission, can be stored in a file. After saving the record, the submission data set can be uploaded to the Bundesanzeigerportal and be published or deposited.
How to submit on Bundesanzeigerportal
The submission on the Bundesanzeigerportal is well described by the local help in individual steps.
This section covers the points that are important in the interaction with the report Factory.
After signing in on Bundesanzeigerportal and it was determined whether a "submission" or "deposit" is carried out, different information must be provided.
In step "Weitere Auftragsdaten" à “Bilanzierungsstandard" you have to select “HGB” an confirm with “OK”.
The report Factory currently provides only the taxonomies for HGB disclosures. If you have to publish other accounting standards such as IFRS for the Bundesanzeiger, please contact us.
To upload the submission produced with the report Factory, select the step "Übermittlung" and “Weitere Datei(en) hochladen”.
In the next window to step "transmitting" click in "A)" on "Browse" and select the submission package created by the report from Factory.
Then select the "B)" "Full accounting documents" and press under "License C)" on the "File (s)".
Next, select the "D)" the language of filing, and press the "Next" button.
Now you get a preview of your submission and must confirm this. The next steps for the implementation of the submission included detailed explanations, which are matched to the selected settings.
Note that this is a binding and paid submission.
Archiving of submissions
When downloading a submission this is archived by report Factory Server in the subdirectory "filingArchive" of the application data.
In a single-user version with default directories it is the folder "C: \ Program Data \ ABZ Reporting \ Report Factory \ filingArchive".
An archive contains all relevant data submission, and data that is expected in archiving systems. Specifically, these are: (accounts, account assignments, transfers, reclassifications, forms, etc.) of the client, as well as the data. In addition, in the archive file, the following information is stored:
- Submission ID: a string that uniquely identifies a submission within the report Factory
- Filing Date: The date and time of submission
- Submitter: Report Factory user, who pressed the"Submit" button
- Filing Options: set file options
- Data of mandates: the output data of the client to create the submission record (client, accounts, account assignments, transfers, reclassifications, forms, form values, etc.)
- Filing record: to the tax authorities transmitted XBRL data.
- Checksum of filing record: checksum to verify the integrity of the filing record
- Preview: Preview Displaying the submission
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