Rebookings creation

• How to create rebookings

How to create rebookings

With imported account balances you can do rebookings - similar to the books (ledgers) of a library.

Changes and rebookings have - as the account assignments - an impact on the calculation of the balances of involved positions,

In order to rebook or reclassify, booking rates are created. When a booking rate contains only accounts it’s called “transfer”. When a posting record contains at least one position it is called a rebooking.

A booking rate consists of debit and credit bookings. These have in total the same amount, so that the booking rate can be unlocked effectivly. This is done by activating the control box “booked”.

Together with the account assignments, the rebookings / reclassifications have an impact on the balances of involved positions. A position balance is calculated as the sum of the assigned account balances plus the sum of the debit and credit postings to the position and the associated accounts.

Through the buttons in the upper toolbar facts can be generated or removed. Pressing this button has the same effect as the corresponding buttons in the tool for creating account assignments.

From Version 1.11. there is the possibility to write a description of the transfer. To do that, click on the "pen" button. After that you can type in the description in the “Description” area, as you can see in the image.

To create a rebooking or reclassification, the toolbar at the top right is used. In the selection list (first line), the period of the rebooking is selected. In the second line of the client is determined and it is set apart whether the rebooking / reclassification is related to commercial law or tax purposes.

According to the settings of these three selection lists the existing rebookings / reclassifications are shown in a list below the toolbar. Existing rebookings / reclassifications can be edit by selecting those in the list. By pressing the "Save" button, the changes are applied and all items removed in the booking rate. With the "New" button (top right), a new booking rate will be created. With the surface “Activate/Deactivate” the rebooking can be activated or disabled.

The left pane contains two tabs, the taxonomy and the account balances. Positions or accounts can be easily inserted by drag and drop in the booking rate’s lower right window. After inserting the debit or credit balance of the entry must be adjusted to the desired value. From Version 1.11. even the positions of the chart of accounts can be used in the rebookings – by clicking on “accounts” and choosing the chart of accounts.